When trying to juggle several projects at once, you may find yourself stretched thin and close to burning out. A common business solution is to multitask and complete everything simultaneously. However, it can be a struggle to do this, as our brains aren’t built to handle more than one thing at once. Do you struggle to multitask? Read these tips and tools to help you get several things done at once. Click To Tweet
Tips and Tools to Help You Multitask
Multitasking done wrong can be tiring, overwhelming, and counterintuitive. But there are ways to prevent it, and they start with following the 5 tips and tools below to help boost your multitasking skills.
- Invest in Quality Office Machines
- Learn to Prioritize Tasks
- Eliminate Distractions
- Delegate Where Appropriate
- Take Breaks
1) Invest in Quality Office Machines
If you are forever fixing printer problems or trying to scan and save documents without success, it’s time to invest in a high-quality MFP that can easily do it all. Modern office copiers can scan, save, send, print and store documents faster of more effectively than ever before. Are you using the best tech to get the job done?
2) Learn to Prioritize Tasks
A good to-do list is one of the keys to effective multitasking. The secret behind it is a thorough understanding of the differences between urgent and important matters. At the start of your workday, prioritize your tasks according to these criteria:
- Important and urgent
- Important but not urgent
- Not important but urgent
- Not important and not urgent
3) Eliminate Distractions
If you know multitasking isn’t your strength, then you should ensure your environment is free of distractions. Most workplaces have some noise, such as background music, chatting coworkers or ringing phones, or you might be getting frequent email notifications. Try wearing headphones, and turning off notifications.
Pro Tip: Schedule a time each day to read and respond to emails, so they’re not constantly distracting you.
4) Delegate Where Appropriate
Delegating is at the core of most organizations. It allows you to assign to yourself the tasks matching your skill set and to supervise what is left, optimizing your time and increasing performance. But it also has a negative side. Your team will be reaching out to you, interrupting what you are doing to ask questions or to seek approval. If the demand is interfering with your productivity, set aside time for team questions. That way you won’t be constantly interrupted.
5) List Item or Topic
The time you spend being productive is crucial, but so are the minutes you take to rest. Taking breaks is a proven way to restart your mind so you can get back to work refreshed. Your body will also thank you for the opportunity to move around, preventing tension, strain and its negative consequences. The length and frequency of these breaks should be defined by your personal preference, your line of work, and the task at hand.
Efficient multitasking can be easily achieved if you understand how you work best, and arm your office with the tools and equipment you need to succeed.