5 Tips to Keep Your Office Copier in Mint Condition

How many times have you used the copier at work? If you’re like professionals, you’ve likely lost count. Copiers are present in nearly every office, allowing you to make copies of documents with the push of a button. In order to ensure that the machine functions properly and does not give you trouble, it’s important that you invest some time in proper care and maintenance.

Keep Your Office Copier Functioning

Your office copier is one of the most important tools for your business. When it’s down, work can come to a grinding halt. Knowing how to maintain your copier is one of the most important parts of running an efficient business. Click To Tweet Here are 5 tips to keep your printer going strong:

1) Avoid Jams

While you may think that to overfill your printer will save you time, it won’t. That’s a recipe for a paper jam. Always check the paper capacity, usually indicated with a line somewhere on the inside of the paper tray. Fill just below this line, but never over it.

2) Keep it Clean

One of the easiest ways to keep your copier working properly is to clean it on a regular basis. This includes a light wiping of the machine’s exterior and a regular wiping of the bypass and exit trays. Wipe away the entry areas of your machine so that any dirt or debris won’t fall into the paper path. Always check the glass before you use your copier, as anything on the glass will inevitably show up on your printed documents.

3) Keep Up With Routine Maintenance

Another idea to reduce downtime related to a broken copier is to schedule regular maintenance. Whether you are leasing your copier or you have purchased it, most manufacturers recommend regular maintenance service. The frequency that these services are recommended may vary, and some leases may include periodic maintenance service. However, even when it is included in a lease, you may still need to contact the service provider to set up service.

4) To Fan or Not To Fan

Have you heard that it’s also good to fan the stack from one corner to help put a little air between the pages? Well, it’s an urban myth. That said, humidity can still wreak havoc on your paper, so make sure it’s stored in a climate-controlled area that doesn’t get much moisture.

5) No Hitting

Everyone who has worked in an office knows the frustration of a printer that simply won’t print. It’s always at the most inopportune moment and can drive you to attempt a well-positioned snack. Keep in mind that a printer isn’t a VHS player, and hitting it won’t help! Don’t make a bad situation worse.

Refer to The Manual

These are the basic steps that you need to follow to maintain a copier. Your machine probably came with an instruction manual that you should refer to before starting any maintenance process.

Contact Us to learn more about maintaining your office machine or learning more about our managed services.